Illustrative assumptions. Actual results depend on your practice. Caesar Health fees are excluded.
Read the calculator assumptions
The appointment scenario assumes 70% of missed calls turn into completed, paid visits at the average visit value you enter. Actual conversion and collections can be lower.
Staff time uses 4.3 weeks per month. Reclaimed time is capacity your team can use elsewhere, and does not automatically reduce payroll. The total excludes Caesar Health fees and implementation costs. It is a discussion aid, not a forecast or guaranteed saving.
"I think the biggest positive is the assurance that each call is being answered."
Phone Agent ModMed scheduling
Before Caesar
1 in 5calls previously missed, estimated
About 120 calls a day stretched a small phone team. Call spikes sent patients to voicemail, and busy days made follow-up inconsistent.
With Caesar
~30%of inbound calls handled by AI
The Phone Agent books and reschedules in ModMed, follows the practice's scheduling rules, and keeps scheduling open after hours.
Tampa Heart & Vascular
Cardiology · Tampa, FL · athenahealth
Umbarina Tabasson
Office Manager, Tampa Heart & Vascular
"It's saving at least five hours of work a day."
AI Secretary Athena scheduling & refill requests
Before Caesar
~200incoming calls a day
One administrator covered a front desk receiving about 200 calls a day. Most reached voicemail, followed by repeated callbacks.
With Caesar
5+ hourssaved each day, reported by the practice
The AI Secretary handles the bulk of calls, schedules patients in Athena, and files refill requests for the medical assistant. The practice also avoided two new hires.
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The scope comes first
What shapes your quote.
A solo clinic and a multi-location group have different needs. These are the details we work through together.
01
The work you want handled
Phone coverage, intake, documentation or revenue cycle. Choose a starting workflow and add agents as your needs change.
02
Your workload
Call and message volume, appointment activity and the hours you need covered give us a baseline for the scope.
03
Your practice
Provider count, locations and specialty help us understand how the work moves through your team.
04
Your existing systems
We review your EMR and current workflows so integration and onboarding are part of the conversation from the start.
A practical starting point
Start where the work is backing up.
Choose a focused deployment or discuss several connected workflows. Your team can review the scope before deciding how far to go.
Pricing is modular by agent and sized to your practice. We review the workflows you want to cover, your volume and your existing systems, then prepare a tailored quote.
Do you charge per seat or per user?
No. Caesar Health pricing is based on the agents and work in your plan, without a separate charge for every team member who logs in.
Can I start small?
Yes. Start with one agent or a focused pilot, agree on the baseline you want to measure, and review the results before expanding.
Is there a setup fee?
Yes. A one-time integration and onboarding fee is quoted with your plan. We handle the EMR connection and workflow configuration, so your practice does not need its own engineers. Any credit toward an annual contract is set out in your quote.
How do I get an actual price?
Book an introductory call. We review your provider count, locations, workflow volume and EMR, then walk through the expected value on your numbers and prepare a tailored quote.
Do you offer a pilot?
Yes. A focused pilot runs the agents on one part of your workflow and measures the results against your own baseline before you expand.
Is Caesar Health HIPAA-compliant?
Yes. Caesar Health executes a Business Associate Agreement at contract signing and encrypts data in transit and at rest. SOC 2 Type II is in progress. We review the security and integration requirements of your practice before rollout.
Does the calculator show our price?
No. It models a possible value scenario using the inputs you enter. It does not include Caesar Health fees and is not a quote or a guarantee of revenue or savings.
What should we bring to the call?
Your EMR name and approximate provider count are a useful start. If you have them, bring monthly call volume and an estimate of the staff time spent on the workflow you want to change. Rough numbers are fine for the first conversation.
